VMS is a comprehensive tool used to manage the vendor engagement lifecycle activities associated within any organisation. Following are the key aspects covered by VMS
# Vendor Registration
# Vendor Selection Bid Cycles
- create bid
- include bid phases [RFI / RFQ / RFI -> RFQ]
- add specific vendors to participate in each phase
- system send invitations to these selected vendors with URLs to upload requested information / quoted
- vendors can upload documents using the links received via email
- verify the documents and demark certai vendors only for participating next round.
- system send invitations for round 2 [RFQ]
- system generates auto reminders for vendors reminding about the due dates for submitting their responses
- able to upload templates for bid documentes, bid qualification checklist
- conclude the bid cycle by filling the bid qualification checklist
- auto generation of PO document based on template which can be given to vendors, after signing.
# Vendor Invoice Payout Management
- track the payments to be given to clients
- auto remidners from system to remind the pending payments
- mark the payments made, with required payment transaction details
- prevents the user from wrongly overpaying the vendor
# Digital File Library
- consolidated view of all files gathered during the above vendor management operational lifecycle
- allows the stakeholders to quickly access the files like a Windows Explorer
- arranged based on the BID names, Contract / Purchase Orders
- allowing users to download the documents from the digital file library