ProcureFlow streamlines your entire procurement cycle—from creating a requisition to sending proof of payment—so teams can move faster with full visibility and control.

Why ProcureFlow

One workflow, fewer emails: Capture quotes, approvals, invoices, payments, and POP in a single place.

Clear accountability: Role-based actions and an auditable history on every requisition.

Fewer delays: Instant status tracking for Stores, Directors, Suppliers, Accounts, and the Boss.

Key Features

Role-based access: Stores Clerk, Regional Director, Supplier, Accounts Clerk, Boss.

Requisitions: Create requests, attach 3 supplier quotations, add requisition XLS reference.

Approvals: Directors approve/reject with automatic history logging.

Supplier handoff: Send approved requisitions to the chosen supplier in-app.

Invoices: Suppliers upload invoice details (file/link + amount).

Payments: Accounts raises payment requests; Boss signs off digitally.

POP flow: Accounts attaches Proof of Payment; Stores forwards POP to the supplier.

Live timeline: Every action is tracked with timestamps and notes.

Benefits

Speed: Fewer handoffs and no missing documents.

Control: Standardized steps reduce errors and fraud risk.

Transparency: End-to-end audit trail for compliance and audits.

Who It’s For

Retail & wholesale operations

NGOs & schools

SMEs and growing enterprises with multi-person procurement

Security & Data

Email/password sign-in

Role-based permissions

Centralized data with an action history per requisition

What’s New

Initial release: full requisition → approval → invoice → payment → POP workflow.

Permissions

Network access to sync your procurement data. No location or contact access