The system has an Admin user who is responsible for creating three major roles - President, Vice President, and Secretary/Treasurer. The Admin user also adds members to the system and collects payments from them on a regular basis. A fixed amount is decided to be collected monthly from each member. The payment collection can be done through either cash or UPI.

Additionally, visitors occasionally use the application and the system collects payments from them as well.

In terms of roles and access, the system employs CRUD permissions. This means that users with the appropriate access can create, read, update, and delete data within the system.

The system also has a feature called "Pending Collection" which determines which members have paid the required amount and which have not.

Furthermore, the system tracks the total amount of collections made and displays it as "Collections". This value represents the sum of all the payments collected from members and visitors.