OKAKI’s PHIX Mobile application is an add-on to the full version of OKAKI’s Public Health & Immunization Exchange (PHIX) suite of products. PHIX is a secure SaaS based system and is available to authorized users who have a current subscription to PHIX. It was designed with a simple layout to allow quick, easy, and secure immunization record entry in community settings such as schools, mass immunization clinics, or the homes of vulnerable individuals who cannot be transported to immunization clinics.

The application requests permission to use the camera so the application can scan barcodes for patient searches as well as vaccine vials for GTIN codes, lot numbers and expiry dates. The application also requests permission to use the microphone to enable the user to use voice to text when entering notes. Use of the camera and microphone is optional as the application is fully functional except for barcode scanning and voice to text. This application does not access any user data on the phone (contacts, photos, mail etc.) and only requires a connection to the internet (Wi-Fi or cellular data).

What personal information does the app require?
The application does not require any personal information from the user. All users have an existing account with us and must log in to use the application.

Beyond the permissions already described, what other disclosures and user consent steps does the app contain?
The application does not prompt for any consents as this application is an add-on to an existing subscription based electronic health record system where the user has already agreed to the terms and conditions of use.

Why do users access confidential patients’ medical records?
The Healthcare professionals using this app require patient information from PHIX to view the patient’s past immunizations, allergies, and any history of past adverse reactions to immunizations to ensure the patient’s well being. All patient information shown in the application is read only and is not stored on the mobile device. Patient information can only be entered or updated by using the full Web/WPF versions of PHIX. The patient information displayed on the mobile device is retrieved securely by authorized users of PHIX and is governed by health information privacy laws and regulations across Canada.

Founded in 2008 OKAKI is a public health informatics social enterprise which provides immunization services and information systems. Based out of Calgary Alberta Canada we have developed the immunization information system used by all First Nations, post-secondary, occupational, pharmacy, and mass-clinic settings in Alberta, Canada. OKAKI support’s government funded immunization programs with in-house medical, public health, immunization, and epidemiologic expertise.