Principles and reasons
Due to regulations of the Prime Minister's Office Concerning secretarial work, B.E. 2526, and amended by regulations of the Office of the Prime Minister Concerning archival work (No. 4) B.E. 2021, it has been specified in Section 29 and Section 89/1, together with the determination of “Appendix 6, criteria and procedures for receiving, sending and keeping information and books. government service with an electronic document system" already
Moreover, nowadays there is more toxic dust and smoke (PM 2.5) every year if you deliver books (paper) because you have to use a car to travel to deliver the books. In addition, in the future there may be emergency situations such as the spread of various diseases, disasters, fires, storms, floods, earthquakes, etc., in which normal travel cannot be carried out. Then there may be a change in work to a work from home model or a change of work location. In order to communicate with each other using paper It is difficult. Therefore, there should be a system for communicating with each other by electronic means.
But at present Receiving and sending official documents It has not been developed as mentioned above. To be able to receive and send official documents by electronic means. Even today there is a good, fast and modern communication system. Checking the status of a book can also be difficult. Because there is nothing to show the details that Who is the recipient of the letter? On what date and when received? What to do next? Has it been proposed to a supervisor or authority figure for consideration or has there been an order? When considering or having ordered What to do next? Send it to any agency or person to take it for further processing. And when will it be forwarded? As a result, the efficiency of the agency's operations is delayed. Follow-up and inspection are also difficult.
The experimental version of the electronic document system has been developed based on the principles According to the regulations of the Office of the Prime Minister Concerning secretarial work, B.E. 2526 (1983) and regulations of the Office of the Prime Minister Regarding all aspects of secretarial work (Issue 4) B.E. 2021, especially in Appendix 6, criteria and procedures for receiving, sending and maintaining information and official documents using the electronic secretarial system. This system is comprehensive. External books, internal books, stamped books Order book public relations book and books made or received by officials as evidence in government service and covers the process, tracking work, movement of books and various documents, how it is carried out Or have you traveled to the agency or to anyone? You can also display reports. registration of receipt Register of delivery letters Account for sending and collecting books register of books 20 year old book delivery account. 20 year old book book account that you would like to keep yourself. book deposit account and account book requesting destruction in electronic form (according to Article 29/1, paragraph one of the regulations of the Office of the Prime Minister Concerning secretarial work, B.E. 2526 and amendments) along with other registers, including orders, rules, regulations, announcements, bulletins, news, certifications. Meeting minutes, notes, other books, and book registers can also be kept.
In the case that some agencies There may have been purchasing, procuring, or creating an electronic document system for use before. But unable to receive and send books. To cover all departments The company does not intend to replace legacy systems. But I would like to propose it as “Central electronic correspondence system” for receiving and sending documents to cover all departments As specified in the regulations of the Office of the Prime Minister Concerning secretarial work, B.E. 2526, and amending Section 29/1 (second paragraph) to be implemented. which can be used by foreign private companies or private companies in the country as well that can be sent to multiple agencies simultaneously quickly and economically The letter you want to send, such as a circular, public relations letter, Books that do not specify a level of secrecy, etc., to disseminate new information such as laws, policies, Cabinet resolutions, projects, activities, exhibitions, plans, emergencies, disasters, epidemics, forecasts of wind, rain, storms, floods, fires, earthquakes, etc., as well as in accordance with the Official Information Act. B.E. 2540 Section 16 in the practice of books and documents If no secret level is specified able to be published
Therefore, this trial version of the electronic document system will be a system that will help develop and increase the efficiency of government agencies' work. To have more potential According to the change of correspondence regulations and the world in the digital age including to cover all departments benefited thoroughly, similarly and simultaneously throughout the country
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